7 tips of Tax inspection that help at the time of inspection

7 tips of Tax inspection that help at the time of inspection

December 6, 2022 by admin

The changes brought about by the advancement of the digital world have brought improvements to different segments (both private and government). On the government side, the implementation of SPED (Public Digital Bookkeeping System) is a great example. This is reflected, for example, in tax inspection.

Faster and more agile, it started to be carried out by the Tax Authorities in a more intense and precise way. With increasingly detailed computerized systems, the processing and crossing of data began to generate updated and detailed information.

This means that companies must redouble their level of attention regarding what they transmit to tax inspection bodies (at the municipal, state and federal levels). Thus, they avoid possible punishments.

Want to know what to do to stay calm during this inspection process? It is enough to know the parameters followed by the inspectors, aligning yourself with the rules and distancing yourself from possible headaches.

In this sense, check out the 7 tips that we have separated for you to put into practice in your business!

1. Regularize the product registration

One of the targets of the tax audit is the verification of the registration of products. By the way, many managers ignore the fact that a mere irregular registration has great chances of causing enormous problems to the organization before the tax inspection institutions.

Bear in mind that this register is an important source of information for the Tax Authorities. After all, the data referring to it include information present in the invoices. Among other things, it is worth highlighting the rate and calculation base applied to taxes related to the company’s economic activity.

As is known, incorrect values ​​of these indices can cause significant changes in the total due to tax authorities. In addition, there is still a risk of paying more than you should. This is the case of taxation on items that, in fact, are exempt from taxation, which harms the financial health of the business.

2. Provide all necessary documentation

Tax assessments are often the result of sheer disorganization on the part of the company. In practice, this makes them even have the required documentation, but stores it in a confusing way, making it difficult to find.

Fortunately, you can solve this type of problem in a simple way by using a modern and effective management system . It should be noted that inventories and invoices are documents with a statute of limitations of 5 years. In the absence of them, the organization is subject to receiving fines — totally avoidable.

3. Pay attention to the note data

In addition to properly managing the filing of invoices, it is essential to ensure that each field is filled in with the correct data. Basically, observe the following points of the NF-e :

  • series;
  • number;
  • date and time of issue;
  • operational mode (input or output);
  • trading environment (face-to-face, online or via telephone);
  • nature of the operation (sale, shipment, return, etc.);
  • operational destination (intra or interstate).

It is equally important to keep an eye on the field that points to the presence of companies that act as resellers of the items in question.

4. Do not omit invoices

A topic that could not be left out, the omission of invoices deserves to be emphasized. By far, this is one of the most serious irregularities that can be registered during tax inspections.

In most cases, inspectors are faced with the absence of records of some sales or with the non-inclusion of certain notes in the calculation of taxes.

To ensure that your business does not have this type of problem, just check that each item sold is properly accompanied by its invoice. All transactions must be filed and transmitted to the bodies responsible for analyzing the data provided.

5. Pay attention to tax calculations

As is known, the burden of taxes that falls on companies is high. However, it is also true that poor fiscal and tax management worsens the situation, as this increases the chance that the organization will pay more taxes than it should.

In addition to being aware of the possibilities of legally reducing taxes , staying on top of the legislation is vital to calculating taxes correctly. This way, you preserve your business cash and, at the same time, ensure full compliance with the tax authorities’ requirements.

6. Comply with ancillary obligations

Accessory obligations are another element likely to go unnoticed, but which deserves as much attention as the others discussed throughout our set of guidelines.

After all, we are talking about the periodic declarations of data linked to the tax, labor and social security spheres. Therefore, the information associated with each of these areas must be passed on to the inspection bodies in a careful manner and with a high degree of accuracy.

Here are some of the most recurring ancillary obligations:

  • DCTF (Declaration of Federal Tax Debts);
  • DIRF (Declaration of Withholding Income Tax);
  • ECF (Tax Accounting Bookkeeping);
  • CAGED (General Register of Employees and Unemployed);
  • SEFIP (Company System for Collecting FGTS and Social Security Information).

Adherence to good practices linked to the transmission of these obligations reveals to the Tax Authorities the company’s commitment to facilitating the inspection work itself. In other words, in addition to being something foreseen by current legislation, sending detailed information is seen as a good faith gesture.

7. Have good tax compliance

Finally, adherence to all legal and regulatory tax rules also depends on the adoption of compliance measures. From this, it is much easier to monitor and map the flow of internal processes related to the procedures mentioned above.

From an effective, precise and agile methodology, it is possible to achieve these and other benefits:

  • fast access to tax information;
  • standardization of internal procedures;
  • adequacy of completing the NF-e;
  • decrease in the probability of fines;
  • improvement of the company’s reputation before the Tax Authorities.

Compliance with tax inspections is vital to keep your company away from fines and other sanctions. In addition to the financial losses arising from the fines to be applied, the organization identified as infringing will be prevented from generating certificates that prove the regularity of debts.

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